News: The CommLab is Open for Online Appointments

Naugle CommLab

Posted April 6, 2020

The CommLab is open for asynchronous and live appointments. Asynchronous appointments are for document editing and review, where students can send a document in advance and then have it returned during their scheduled appointment time. Live appointments through BlueJeans are also available, but are reserved for English language pronunciation practice, mock interview practice, and brainstorming sessions. The information on each is found below:

For asynchronous appointments (all papers, reports, visual documents, presentations, and most oral assignments):

  • Sign up on TutorTrac as normal. Appointments must be made 24 hours in advance. You can make two appointments every six days. Our appointment slots are now 45 minutes in order to provide consultants with enough time to write out comments.
  • Each appointment can focus on one document (on average 5-7 pages). Upload your document by clicking the “Document” tab on TutorTrac, hovering your mouse over “choose file for upload,” clicking “choose file,” selecting the appropriate document, and then clicking “upload document” (this may take a few seconds).
    • If you are working on a written assignment, we would prefer that you upload a Word document. If you do not have access to Word, please send us a pdf. If we don’t have your document, the session cannot take place.
    • TutorTrac will only allow you to upload ONE document. If you upload more than one, we will only receive only last document you uploaded.
    • If you have trouble uploading your document on TutorTrac, you can also email that document to commlab@gatech.edu. Email the document and assignment prompt with your name, your appointment time/day, and the consultant you are seeing as the subject of the email.
    • If you are working on a visual document, please send your file in a format that computers without specialized software can accept.
    • If you need to practice a presentation, record yourself giving the presentation and send us the recording. Our consultants will reply with written feedback.
  • When you make the appointment, provide the following information in the Notes field:
    • A description of the assignment or project. If you are working on something that wasn’t assigned in a class, please also provide us with some context. For example, if you are working on an application, please send us the information about that application, its process, and its requirements.
      • If you are required to include citations in your work, please specify the format (e.g., MLA, APA, IEEE, Chicago, CSE, etc.)
    • At least one and up to five questions you have for the consultant about your project. The consultant will do their best to address your questions.
      • Be aware that if you have a long work, the consultants may not be able to read the entire document, so prioritize your questions accordingly.
  • If you would like to ask follow-up questions or review additional pages, contact commlab@gatech.edu and request a follow-up appointment.
  • Please be aware that you may not be able to work with the same consultant. When you make this appointment, please upload the document with our consultant’s suggestions into the appointment so that any consultant you speak with can review those suggestions.

For online appointments using BlueJeans (ONLY for English language pronunciation practice, mock interviews, brainstorming sessions, and follow-up discussions):

  • Email commlab@gatech.edu at least 24 hours before the appointment time you want. Center Assistants will help you set up an online appointment through BlueJeans.
    • When you email the CommLab to make an appointment, provide the following:
      • Your GTid # or your full name as it appears in Banner.
      • Three options for appointment days/times (our staff will correspond with you to find an appropriate appointment time).
    • Briefly describe your assignment or project. (Examples: I want to practice my conversational English or my English in preparation for a job talk. I need to practice a mock interview for a job at ____ for a position doing _____. I need help brainstorming for a _____ assignment.)
    • Your instructor’s assignment sheet, the job posting, etc., if you have it.
  • If you need the consultant to look over a document during your appointment, upload that document on TutorTrac once you receive an email confirmation for the appointment. If you can’t upload the document, email it to commlab@gatech.edu with your name, the appointment time/day, and the consultant you are seeing.
  • When it’s time for your appointment, go into TutorTrac and click on your appointment. A link for the online appointment will show up 15 minutes prior to the appointment time. Wait for the scheduled appointment time. If you show up early to the scheduled appointment, the consultant may still be in a session with another student. If that happens, you will be asked to leave the session until your scheduled appointment starts.
  • To ensure the academic integrity of online video appointments, all video appointments will be recorded. We continue to value your privacy, and recordings will be deleted at the end of the semester. However, any inappropriate behavior happening during a session will be reported to the Office of Student Integrity. Clients will be asked to confirm assent at the beginning of the recording. If you do not wish to have a session recorded, we will work with you to find an asynchronous consulting format.